Wisconsin State Law Library

Serving the Wisconsin Supreme Court and State of Wisconsin

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October 12, 2021

Job Posting: Program Associate

The Wisconsin State Law Library is seeking a Program Associate to provide high‐level administrative support that directly assists the department manager in the overall day‐to‐day operation of the Library. This position performs a wide variety of support services to supervisory, professional and administrative staff. The work of the Program Associate requires the exercise of independent judgment and discretion under the general supervision.

The Wisconsin State Law Library is composed of the David T. Prosser Jr State Law Library, Milwaukee County Law Library, and the Dane County Law Library. The library's mission is to serve the legal information needs of the officers and employees of the state, attorneys, and the public. It provides the highest quality of professional expertise in the selection, maintenance and use of materials, information and technology in order to facilitate equal access to the law.

LOCATION: Madison, Wisconsin

SALARY: $36,982 to $44,751 annually with a State of Wisconsin benefits package. Salary will be determined based on the selected candidate’s qualifications and experience.

CLASSIFICATION: Program Associate

RESPONSIBILITIES: 1) Works with the State Law Librarian to monitor the library’s annual operating budgets including completing accurate accounting and recordkeeping task, accounts receivable and accounts payable activities, and coordinating equipment and facility needs. 2) Oversees, maintains, and coordinates updates to the department’s accounting and other computing and/or database systems as assigned. 3) Acts as lead worker, providing guidance and direction for the department’s support staff to ensure compliance with established office procedure and workflow, including providing substantial coverage at Dane County Law Library and Milwaukee County Law Library. 4) Provides staff support to work with the department customers including the general public, boards, committees and panels. 5) Manages the department’s electronic and paper files related to facility maintenance, office equipment, and certain software subscriptions. 6) Assists with special projects and performs other duties as assigned.

QUALIFICATIONS: 1) Courses and/or experience performing program or administrative support. 2) Courses and/or experience in general administrative support, accounting, bookkeeping, and managing accounting transactions in accounting software.3) Knowledge of program and/or administrative support practices. 4) Skills in software used in an office setting including email, word processing, and spreadsheets, preferable skill in the Microsoft Office suite. 5) Skills in database maintenance and design. 6) Skills in verbal and written communication. 7) Skills in developing interpersonal working relationships. 8) Ability to manage projects from start to completion. 9) Ability to work with individuals from diverse backgrounds.


1) Employment will require a criminal background check. 2) Employment will require an employer credit check.


Please submit a cover letter and resume in a single .pdf document indicating the position #21‐1660 Program Associate to human.resources@wicourts.gov. All materials should address your relevant education, experience, and skills as it relates to the qualifications and special requirements listed above. Failure to follow these procedures may result in your disqualification.


In order to be assured consideration, applications must be received by 11:59 PM on October 24, 2021. The Wisconsin Court System will provide reasonable accommodations to qualified applicants when requested. For additional information on the court system visit our website at www.wicourts.gov.

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